HR Back Office

Companies who ask us to handle their HR administration do it to save them the following headaches:

  • Asking or hiring someone in house to do it, who will go on holiday, go sick or leave!
  • Making sure everything is kept confidential
  • Getting the paperwork right and keeping it up to date
  • Calculating entitlements and handling statutory leave requests e.g. flexible working, maternity, paternity, adoption, shared parental leave etc
  • Getting the most from your HR system and keeping it up to date
  • Streamlining and updating all your HR processes

If you outsource your HR Admin to us, we will support your HR system and key processes

For your HR system:

  • Provide System Admin level user knowledge
  • Action person, job and reward changes
  • Set-up workflows, forms, reminders, auto emails etc.
  • Upload documents to system and manage auto sign-offs.
  • Set up reports
  • Provide permanent or ad hoc cover

For your general HR admin support, in addition to HR system admin:

  • Prepare and issue contracts and other paperwork for new starters, send out for and chase for references, process new starter forms etc, set up new starters on HR system, amend salaries and other details upon notification.
  • Prepare and issue leaver letters, calculate notice & holiday entitlements, issue exit survey etc. Process leavers on the system.
  • Prepare other written communication relating to changes in status e.g. pay, completion of probation, job changes.
  • Other HR admin processes as agreed

For more information or guidance on HR back office solutions or to discuss more complex situations, contact Menzies People Solutions team.

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  • The Menzies People Solutions team has supported us since 2016, following a change of ownership. Since then we have made many changes to improve efficiency and adapt to changing market conditions, new opportunities and technologies. The drive for change inevitably involves both planned an unforeseen events when it comes to our staff and Menzies has been an invaluable source of support throughout. In particular I would highlight the ease of access to experienced advisors who have got to know our business, the speed of response, the quality of the advice which is balanced and commercial, together with the documentation we have needed for our ongoing HR issues such as contracts, handbooks and the correspondence required when handling difficult staffing issues.
    Jon Upton – Finance Director

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    Jon Upton – Finance Director, Mollart Engineering Ltd July 5, 2018

  • Menzies FD and People Solutions teams delivered leadership development for us at Semmco. As part of this we found the full day’s workshop with Menzies engaging and useful for all the team, essentially resulting in an agreed and constructive action plan that will help deliver our 3-5 year business plan. Graham asked pointed questions and challenged us on our responses, prompting honest feedback and cementing future actions.

    From all of the Semmco leadership team, many thanks for your invaluable insight which has definitely set us on the right track for our business.
    Stuart McOnie – General Manager

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    Stuart McOnie, Semmco July 5, 2018