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Environmental responsibility

As part of our environmental programme, we wanted to commit to projects that created real improvements. As many of our offices are in managed buildings, certain aspects of energy usage such as heating and air conditioning are beyond our immediate control, and can only be addressed in the longer term.

However, we knew that we could improve our environmental impact in more direct ways and committed to the following projects:

Commitment 1

Reduce our paper consumption

As part of this project we implemented paper reduction policies across all offices, which included:

  • Double-sided default setting on all printers
  • Accounts and tax returns scanned and sent as email rather than hard copy
  • Online filing of business documents
  • Document scanning to introduce paperless audit files
  • Where possible, replacing individual copies of reference books with an online reference library
  • Introduction of a secure client extranet for posting documents

The results

  • An immediate reduction in paper usage. In the first quarter of the project, one office achieved a 40% reduction in paper usage and we expect to achieve a firm-wide reduction of 50% in due course.
  • Reduced hard copy storage requirements as a direct result of the scanning facility available on all the machines.
  • One office has completed the transition to become a paperless office with others soon to follow.

Commitment 2

Reduce our electricity consumption

Computers and printing equipment are a major consideration in any office environment, and typically account for around 15% of all the electrical energy being used in UK offices. As part of this initiative, we introduced new policies and new technologies to reduce our electricity usage. These included:

  • Replacing 150 laser and colour printers and 26 photocopiers in all our offices with 24 multi-function devices
  • Reinforcing “switch-off” policies whereby the last people out ensure that all equipment is turned off and not just left on standby
  • Reviewing lighting in all offices and installing energy-efficient bulbs and, where possible, proximity sensors to avoid lights being left on unnecessarily.

The results

  • The introduction of multi-function devices has reduced our usage of electricity, paper and toners and is expected to create cost savings of £100,000 a year.
  • A laser printer kept on standby is estimated to use around £21 of electricity a year. Replacing all printers with multi-function devices will save almost 17,000 kWhr of electricity a year, which is the annual electricity consumption of 3-4 houses.
  • The old desktop printers were either donated to local schools or charities or sold to members of staff, with the proceeds paid into the Menzies Charity Foundation.

Commitment 3

Recycling

The implementation of our recycling policy means that all offices now have recycling facilities for paper, cardboard and plastic waste.

The results:

  • Recycling points installed at all offices.
  • Dedicated staff members ensure recycling is implemented using local facilities, and we are now looking at single supplier across all offices.

The success of our environmental programme is down to the continued commitment of our staff.

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ESSENTIALS

  • “We have been working with Menzies for a number of years on compliance and advisory matters. The team are approachable and proactive, offering constructive and helpful support, Menzies have over the years during the development of our business consistently met our needs. The team work well to ensure that we achieve our internal deadlines and communicate with us along the way. We would happily recommend Menzies to others.”
    David Moss, Head of Finance – Emmi (UK) Limited

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    Emmi (UK) Limited, Emmi (UK) Limited August 24, 2016

  • “Menzies provided, audit, tax and company secretarial services to SFW. Their work was always to a  very high standard and we found them easy to work with. When we sold the business Menzies provided significant help during due diligence and completion activities. They were highly responsive, particularly, when we had last minute requests for assistance and were thoroughly professional. I have no hesitation in recommending them.”
    Steve Elliott – SFW Ltd Director

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    SFW Ltd, SFW Ltd August 17, 2016

  • “Lilou et Loic have worked with Menzies over the past year and we continue to be impressed with their knowledge, efficiency and the high calibre of support they provide. The Menzies team look after our year end accounts in a timely and efficient manner, and continue to provide proactive advice in many areas of our business, from keeping track of our product margins and fixed costs to providing us with beneficial forecasting advice. We are also liaising with other teams within Menzies, for example they are assisting us with crowdfunding options and have advised us on building a strong business plan.
     
    We look forward to continuing our relationship with Menzies and have no hesitation in recommending them.”

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    Lilou et Loic, Lilou et Loic August 17, 2016

  • “Throughout our many years of working with Menzies, we have always found them to be professional in all aspects of their work. The team currently deal with our UK trading company and the holding companies which includes acting as the group auditors for a large international group. Their historical knowledge of our company and operations is highly important to us especially as we have a fairly complicated group structure. The team are reliable, friendly and organised in their approach.

    We would have no hesitation in recommending Menzies to any other company.”

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    Crabtree & Evelyn, Crabtree & Evelyn August 17, 2016

  • “Menzies LLP have acted as our auditor and advisors for a number of years. The company has a holistic range of services to offer, from the compliance aspects of our business and consultancy services which are undertaken by specialist teams. The firm have recently undertaken a business valuation for a successful acquisition of an overseas subsidiary that our group acquired as it continues to grow and branches out into the overseas markets. We have found Menzies to be reliable, honest advisors and would not hesitate to recommend them.”

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    Contechs Holdings Limited, Contechs Holdings Limited August 17, 2016

  • “We have known Menzies for a very long time. The firm acts as our auditors and advisors for the company and our family’s own personal matters. The team fully understand our affairs and come up with pro-active solutions that are in our best interest and tax efficient for the business and family. We also utilise the services of Menzies Wealth Management so the teams work closely together to ensure our affairs dove tail in their advice. The team are trustworthy and reliable and we would not hesitate to recommend them for your personal or company affairs.”

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    Down Street Electrics Limited, Down Street Electrics Limited August 17, 2016

  • “We have been working with Menzies for a number of years for our compliance and advisory matters. The team are approachable, proactive and have been very helpful over the years in meeting our business needs. The team work well to ensure that we achieve our internal deadlines and communicate with us along the way. We would happily recommend Menzies to others.”

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    Emmi (UK) Limited, Emmi (UK) Limited August 17, 2016

  • “We are a very long standing client of Menzies and they deal with all our financial requirements from day to day bookkeeping through to higher level advisory support.  They are always courteous, professional and considered – and relevant to our sector – providing us with solutions that are prompt and accurate and help us to run the business as efficiently as possible.  We would have no hesitation in recommending their services.”
    Takashi Kamimura – Mary Quant Limited

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    Mary Quant Limited, Mary Quant Limited August 17, 2016

  • “What really pleases me is that I’m now, for the first time, proud of my business, seeing it grow and spending less time at work! I’m learning how to have fun and relax again. My hard work is starting to pay off, thanks to Menzies”

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    FTI, FTI May 25, 2016